Reports and compliance

What the books noticed: anomaly alerts

Rules, not models, read the live books every day and raise an alert with its evidence — a near-duplicate bill, an odd manual journal, a cashier's voids, a vendor's price drift, a bad GSTIN, an uncharged room, an unmatched bank line. Nothing posts by itself.

Reports → Anomaly alerts. Once a day, and on demand, a set of rules reads the books and raises an alert for what looks wrong — a row with its evidence, that a person acknowledges, resolves or dismisses. No alert changes a ledger: the rule is that nothing posts without a person.

The Anomaly alerts report: kind, severity, what it is about, the score, the title, and its status.

The rules

Duplicate bill — two live vendor bills, same vendor and amount, within thirty days, different numbers. (The exact repeat is refused at entry; this catches the near one.)
Manual journal — a hand-posted journal that is a large round number, or posted in the small hours, or far above the entity's usual.
Cashier risk — a cashier whose voids or discounts in a day are above the house's threshold.
Vendor price drift — a purchase line more than a fifth above the average of the last five for the same item and vendor.
GSTIN invalid — a vendor's or a company's GST number that fails its format or its checksum.
Revenue leakage — a room occupied on a past day with no room charge posted that day.
Reconciliation gap — a bank statement line unmatched for over a week.
Sensitive master changed — a vendor, a chart account or a bank account edited: the books notice when the data behind the money moves.

A rule that fires again on the same thing refreshes the row rather than piling up duplicates; an open alert whose rule stops firing is resolved by the scan as *no longer seen*.

Two suggestions, read-only

Accrual suggestions (Reports): vendors that bill most months and have not this month — what to accrue before the close. And when a vendor bill is entered, the accounts that vendor's last five bills used are offered first.

What it is not

Not a model, and not an action. When a hotel has enough history the same rows can train one; the rules come first, and stay.

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