Reports and compliance

Bank reconciliation — the statement and the books, line by line

Import the bank's statement, let the rules match it to the books, finish the rest by hand, and read the reconciliation statement: books, plus what the bank has not seen, less what the books have not seen, equals the bank.

Menu → Bank → Statement. Download the statement from the bank's portal (CSV or Excel), pick the account and the bank's column map, and import. Lines already on the account are not taken twice.

Bank, the Statement tab: the reconciliation statement and the statement lines with their match status.

Do this

Bank → Statement. Pick the account, *Import a statement…*, then *Auto-match* — the rules pair a UTR, a deposit slip, a cheque number, a receipt marked banked, or one book line of the same amount within three days.
Reconciliation statement is report 65: the books, plus what the bank has not seen, less what the books have not seen, equals the bank. Under it, every statement line with its status — *Match…*, *Post…* or *Exclude* the ones left.

Auto-match runs the rules in order: a payment's UTR, a deposit slip, a transfer's reference, a challan number, a deposited cheque's number (which then *clears*), a company's receipt by its UTR (which is then marked *banked* on the receipt); then the one book line of the same amount within three days; then the narration — a bank charge is posted to *Bank charges* and interest to *Interest received*, by patterns you can edit.

What is left is the workbench: *Match…* it to one or more book lines (a bulk NEFT the bank shows as one debit against five payments; three NEFTs against the night's one collections line), *Post…* it to a named account, or *Exclude* it with a reason. *Unmatch* undoes a match.

The reconciliation statement (Reports → Bank reconciliation, and on the tab) as at a date: balance per the books; add deposits the bank has not credited; less payments the bank has not debited; add and less the statement lines the books have not seen; excluded lines; balance per the bank; difference — which should be nothing, and if not, is the number to explain.

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