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Reports and compliance

Banquet finance — an event is a ledger of its own

Deposits by milestone, the fee when a client lets go, the florist's bill and the food issued tagged to the function, the salesperson's cut — and the margin each event made.

The deposit schedule

On the BEO page's Finance tab, give a function its milestones — *20% on confirmation, 50% a month before, the balance on the day* — as a percentage of the quote or an amount, each with a due date. Receiving a milestone posts a deposit on the function's folio (advances live on the guest ledger, as every advance does) and marks it. *Deposits due* lists what is due and overdue across the diary; *Advances held* shows what the hotel holds for functions not yet held.

When a client lets go

Cancel with a fee bills the cancellation (or postponement) fee to the function's folio — it has its own revenue account, *Banquet — cancellation & postponement fees* — and only then releases the hall. Nothing else of the function is billed. A damage recovery after the event is a charge with what was damaged on it.

What the function cost

The margin

*Event profitability* puts the revenue by kind against the tagged bills, the issued stock and the commission — per function on the Finance tab, per period in Reports.

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