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Reports and compliance

GST, GSTR-1 and the tax invoice

What the system produces, and the two things it does not do.

Operations → Invoices: today's check-outs, the GST bill for each, and adding a GSTIN after the guest has gone.
Operations → Invoices: today's check-outs, the GST bill for each, and adding a GSTIN after the guest has gone.

Do this

  1. The day — the bills for that business date. Previous and next day beside it.
  2. The view — all bills, due out, unpaid, no GSTIN, with GSTIN.
  3. Invoice — prints the tax invoice for that stay.
  4. Add GSTIN — the call that comes three days after check-out: the company wants the bill with its GST number on it. The invoice reprints under the same number.

Two things it does not do, stated plainly:

The company has no GSTIN

Under the GSTIN box, The company has no GSTIN opens the other door — for a company registered outside India, or an NGO, a trust, a society or a government office in India. The company's legal name, its country, its own number if it has one (abroad: the registration at home; in India: the PAN), and its address. Put it on the bill does the same as with a number — the company is opened in the CRM if it is new (pays at the desk, no credit), the guest carries the name, and the open bill is made out to the company. The invoice prints *Outside India · France · Registration …* where a GSTIN would go, and the GST on the room stays exactly as it was: the room is supplied in India.

A bill keeps who it was made out to

When a bill closes, the name, GSTIN and address it is made out to are fixed on it. Correcting the company in the CRM afterwards changes the bills that are still open and every bill after — never one already issued.

To change an issued bill, an administrator opens the invoice and presses Correct Billed to: type the name and GSTIN as the certificate reads, or take what the booking and the CRM say now. A reason is required and the change is recorded with the login. If the bill is registered with the GST portal, or is dated in an earlier month, it asks once — the return for that month may need an amendment. The money on the bill does not change; if the GSTIN is from another state, the tax prints as IGST instead of CGST + SGST (or back).

Using GST number on a booking after the guest has left still changes that booking's own bill — that is what the button is for.

CGST + SGST, never IGST, on a hotel bill

A room, a meal or a banquet is a service given at the hotel, so it is supplied in the hotel's state and the bill carries CGST + SGST — even when the company paying is registered in another state. IGST is for goods that move between states. The company from another state cannot claim this GST in its home state; that is how the law works, and the bill is still correct.

Worked to the paisa, rounded once

Tax is worked to the paisa and only the bill's total is rounded to the rupee. CGST and SGST are each exactly half: ₹3,000 at 5% inclusive is 2,857.14 + 71.43 + 71.43. A bill whose two halves differ by a paisa is from before 26 September.

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