Reports and compliance

Bank accounts, cash and cheques

Each bank account and petty cash float has its own ledger; the till's cash is deposited to a named account; a company's cheque is deposited, clears, or bounces — and the books follow each step.

Menu → Bank keeps the hotel's bank accounts and moves its cash.

Accounts. Each bank account — and each petty cash float — has a ledger of its own in the chart. The first current account you name takes over the "Bank account" ledger the books have used so far, so its history is intact; every later one gets its own. Mark which account collections reach and which one pays vendors; a payment run (Payables → Payments) names the account it pays from and its journals credit that ledger.

Cash. *Deposit* moves the till's cash to a named account with the slip number; *Withdraw* brings cash back; *Transfer* moves money between two of your accounts — that is how petty cash is topped up. Each is a journal the bank statement will be matched to. The cash book is every movement on cash in hand for a period with a running balance.

Cheques. A company's cheque recorded as a receipt (Reports → Receivables → Record a receipt, by cheque) appears here *in hand*. *Deposit* it to an account on the day; it *clears* when the statement shows it (or by hand). If it *bounces*, the deposit is reversed, the payment on the company's account is voided so the bills owe again, the bank's charge is posted, and the collector sees "cheque bounced" on the bill.

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