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Reports and compliance

The group adds up: consolidated statements and the owner's page

One statement for a hotel, for a legal entity's hotels, or for the whole group — profit and loss, balance sheet, consolidated trial balance — and the owner's page: equity, the result, distributions, the FF&E reserve.

Menu → Group. The profit and loss and the balance sheet have been per hotel since the ledger arrived. Two hotels under one company, or several companies under one owner, had no view of the whole. This screen sums the hotels of a scope — a hotel, a legal entity, the account — by account code, so the group statement cannot drift from the hotel statement it is made of.

The Group screen: the scope, the operating statement summed across the scope's hotels, and the Balance sheet and Owner tabs.
The Group screen: the scope, the operating statement summed across the scope's hotels, and the Balance sheet and Owner tabs.

Do this

  1. Scope — the group, an entity, or one hotel — and the window.
  2. Operating statement — every line summed across the hotels in scope, with the hotel that carried each figure behind it.
  3. Balance sheet carries an *Eliminations* line for balances between group companies (zero until a customer has two entities); Consolidated TB is the trial balance by account code.
  4. Owner — the page the owner reads.
The Owner tab: the owner statement — opening equity, the result, distributions, closing — and the two forms.
The Owner tab: the owner statement — opening equity, the result, distributions, closing — and the two forms.

The owner's page

Owner statement: opening equity, the result for the period, capital moved, distributions, closing equity, and the FF&E reserve funded as a memo. Two things are written from here:

The statement the industry reads

Reports → Operating statement (USALI) is the same ledger read the way an owner, a lender or a management company reads it: departmental revenue less departmental expense; the undistributed departments (A&G, IT, sales & marketing, property operation, utilities); gross operating profit; management fees, rent, taxes and insurance, interest, depreciation. Each line with its share of revenue, per occupied room and per available room — GOPPAR is the number the owner remembers. Each account's place on it is a schedule on the chart of accounts, filled in by department and role the first time the statement is read; a chart edited by hand keeps its hand-set value. Operating statement — every hotel puts the summary lines of every hotel on the account side by side.

The USALI operating statement on the Reports screen.
The USALI operating statement on the Reports screen.

Beside it: the cash-flow statement (indirect, from the balance sheet movement, so it always foots), changes in equity, the KPI sheet (TRevPAR, GOPPAR, RevPASH, banquet revenue per event) and net channel profitability — room revenue by source less what the source cost.

What is not here yet

Posting between two group companies and the elimination journal at consolidation; presenting the group in a reporting currency. Both wait for a customer with two legal entities.

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