Reports and compliance

TDS returns — the deduction is returned on 26Q, the credit is claimed against 26AS

Form 26Q for the quarter in the RPU's text from what was deducted and deposited; the 16A certificates customers send, matched to the receipts; Form 26AS imported and reconciled on both sides; the channels' TCS against GSTR-2X.

Menu → Tax → TDS returns. Set the legal entity's TAN and the responsible person once. 26Q per quarter: the deductees, the tax, the challans and what is still to deposit; *Prepare 26Q* downloads the text in the RPU's record order (FH, BH, CD, DD) — open it in the Return Preparation Utility, validate with the FVU, and the CA files it. Nothing is filed from here. Certificates (16A) the customers send: record the TAN, quarter, number and tax; it is matched to the receipts from that TAN in that quarter and the receipts are marked *certified*, or the difference is named. Form 26AS: download it from TRACES, import it for the year. Part A (what customers deducted and deposited) is matched to the receipts by TAN and quarter — *matched* marks the receipts; *differs* and *not in 26AS* are money to chase. Part C (what the hotel deposited) is matched to the challans by number. TCS credit (GST §52): the channels' statements (Bank → Remittances) against what the portal shows in GSTR-2X — enter the portal's figures per operator; where they agree, accept the credit on the portal.

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Running a reportPick it, set the hotel and the dates, Run. Export CSV for anything that leaves the building. Which report answers which questionForty reports, grouped by the question somebody actually asked. The occupancy heatmapEvery hotel you may see, the month day by day: rooms, occupancy and ARR in each cell, coloured by occupancy, last year beneath, the month summed on the right. The log: everything that happened, on one pageOperations → Log is every kind of event for this hotel in one list — bookings, rooms, messages, mail, channel traffic, support access — newest first, seven days by default. GST, GSTR-1 and the tax invoiceWhat the system produces, and the two things it does not do. What an auditor will ask forThe six reports that get asked for every time, and what each proves. How many rooms are leftThe night-by-night availability sheet: rooms, out of order, sold, on hold and what is left to sell, per room type and in total. What to run daily, weekly and monthlyA short habit that catches most problems while they are still small. What the reports cannot do yetFixed reports, run and exported by hand. There is no report builder and no scheduling. Bank accounts, cash and chequesEach bank account and petty cash float has its own ledger; the till's cash is deposited to a named account; a company's cheque is deposited, clears, or bounces — and the books follow each step. Bank reconciliation — the statement and the books, line by lineImport the bank's statement, let the rules match it to the books, finish the rest by hand, and read the reconciliation statement: books, plus what the bank has not seen, less what the books have not seen, equals the bank. Banquet finance — an event is a ledger of its ownDeposits by milestone, the fee when a client lets go, the florist's bill and the food issued tagged to the function, the salesperson's cut — and the margin each event made. Cash position — what is in the bank, what leaves, what comes in, day by dayEvery bank account with the books' balance and the bank's, what neither side has seen, the sanctioned limit; every rupee owed or held, dated; the balance for the next thirty days; who may sign; funding a sister hotel. Collections — reminders, write-offs and the provisionPast-due bills are chased by mail on a schedule, each is assigned to somebody with a promise date, a debt is forgiven only with a second signature, and the books carry a provision for what may not come. Commission bills and the group's own feesA travel agent that invoices the hotel for commission gets its month's bill raised from the bookings it sent; the management fee or franchise royalty is raised from the month's revenue by a rule. Connectors — a batch leaves the books once, and says where it wentMap the chart to the other system's ledgers, build a batch of journals for a period with control totals and a hash, send it (Tally bridge, Zoho, QuickBooks, a file), read back what the other side said; issue keys for systems that post into the books, and read the rejection queue. Cost of sales — the stock ledger in the booksWhat the kitchen used is the cost of the day; what sits on the shelf is an asset. From the day you switch it on, the night audit reads the stores. CSV, QuickBooks, webhooks and the warehouse feedA batch as a CSV with the mapped codes; QuickBooks Online through the same batch machinery; signed webhooks for posted, recorded, approved and paid events; the nightly line-level CSV for a warehouse. E-invoices — the B2B invoice is registered with the IRP and carries its signed codeAbove ₹5 crore a B2B invoice is registered with the Invoice Registration Portal the moment it closes; the IRN, acknowledgement and signed QR come back and print on the invoice; cancel within 24 hours, else a credit note. Fixed assets — a thing the hotel owns is numbered, and wears outEvery asset is a row with a tag, a cost, a life under two books, an insurance date and a history; depreciation is a monthly run; a count says what could not be found. Gateway settlements — what Razorpay, PhonePe and the card machine paid, and what they keptImport (or pull) the gateway's settlement, match each line to the payment the desk took, post one journal per settlement: the bank gets the net, 5060 gets the fee with its input GST, and the card / UPI receivable comes down by the gross. GST returns — GSTR-1 and GSTR-3B from the books, frozen when prepared, amended by the differencePrepare GSTR-1 (the portal's JSON) and GSTR-3B (the tables) for a registration and a month from the documents, the bills and the channels' TCS; download; mark filed with the ARN; read what changed since as next month's amendments; check that the ledger's output tax agrees. OTA and aggregator statements — what the channel collected, what it kept, what it paidImport MakeMyTrip's, Booking.com's, Agoda's, Zomato's or Swiggy's payout statement; every line is matched to its booking's invoice (or the order's payment); posting settles the invoices through the receivable — commission, GST on it, TCS, TDS and the net — or, for an aggregator, writes one journal. Packages, free nights, gift cards — revenue the books read rightA CP rate is a room and a breakfast; the books split it, the bill does not. A free night is an expense with an approver's name on it. A gift card is money held, until it is spent or it expires. Paying vendors — the payment runVendors are paid in runs: one person proposes what is due, another approves, the money goes with its UTR, the books and the bills follow; advances, debit notes and failed payments have their own doors. Purchase matching — the credit is only what the supplier declaredImport the month's GSTR-2B from the portal; every line is matched to the bills by GSTIN and invoice number; mismatches are named in words; accept, reject or keep pending each line (IMS) and export the actions; write to the supplier from the row. Receivables — who owes what, bill by billEvery bill moved to a company or an agent is an invoice with a due date; record what they paid against it, with the TDS they deducted; the ageing reads by due date. Tally — the day lands once, and Tally's GSTR-1 equals oursJournals go as Journal vouchers by the mapped ledger names; documents go as Sales / Credit Note / Receipt / Purchase / Payment vouchers with the party's GSTIN and the tax ledgers by rate; every voucher carries our id so a re-send alters instead of duplicating; the Tally Bridge on the accountant's PC moves the batches and reads Tally's ledger list back. TDS — the deduction is a dated rule, and the threshold is per yearThe rates and thresholds are rows with effective dates; the year's aggregate is what the threshold is tested against; every deduction, challan and the 26Q rows are reports. The accounting API — the routes the pages use, for anyone who signs inEvery screen of the ledger, receivables, payables, bank, tax and connectors is a versioned REST route under /api with a capability; the same routes serve an integration that holds a session or an integration key. 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