When the system refuses

The close checklist is not finished

"The close checklist is not finished — every day audited (pending)." A month locks only when its mandatory tasks are done; it reopens only with an approved request once the account has the rule.

The sentence: *The close checklist is not finished — every day audited (pending), the sub-ledgers agree (failed).* With the hint: *Finish or mark n/a every mandatory task, then lock.*

Why: locking a month is a list now. The mandatory tasks — every day audited, the sub-ledgers agreeing with the books, and any the hotel has made mandatory — must be done or marked n/a first.

Do this: open Reports → Month-close dashboard, see which task is pending or failed and who owns it, finish it, and lock again.

Its neighbours:

*The month is not over for every hotel yet — ASARSJ has 29 Sep open.* Run the night audit through the last day of the month at that hotel first.
*Reopening Aug 2026 needs an approved request.* The account has a *period unlock* rule; raise the request and have it signed on Approvals.
*No approval rule for reopening a month — set one on the Approvals page first.* The unlock asked for a request, but no rule exists to match it.
*Say why the month must be reopened.* A reason is required.

See Closing the month by a list and Approvals: what needs a second signature.

More in When the system refuses

It refused. Start here.How to read a refusal, and the three kinds this system gives. That room is already occupied for those datesSomebody else is in it for at least one night of the range. There is no override. This guest is already booked here for these datesA live booking for the same name or phone overlaps these nights. Find it — it is usually the channel booking you could not see. An administrator may book anyway. The room is vacant-dirtyHousekeeping has not released it. A manager may override, and housekeeping is told. The folio carries an outstanding balanceCheck-out refused because money is owed. Three legitimate answers, all recorded. Cannot amend: minimum stay, maximum stay, closed, stop sellThe dates you asked for hit a restriction on the rate plan. A manager may override. Cannot move, and the administrator overrideRoom moves refuse for four reasons. Two can be overridden and two cannot. That room is blocked for those nightsSomebody blocked the room from the chart. The refusal says the dates, the purpose and who. Open the block or pick another room. The rate comes from somewhere you cannot type overA contract or a channel set this price. That is the system protecting an agreement. A reason is requiredCancellations, voids, comps, overrides and moves all need one, and it comes from a list. Day end will not close the dayEither the day has not happened yet, or a shift is still open. That module is not part of this subscriptionThe hotel group does not hold that module. Only Asar can switch one on. That link is not liveOne sentence for three cases: unknown, already used, and lapsed. Wrong hotel ID, username or passwordOne sentence for all three, and the one people actually get wrong is the hotel ID. The Aadhaar or PAN is not validA format check at the desk, not a lookup against any government service. It needs a company or an agent firstA booking billed to somebody else needs that somebody on file. The dish, category or outlet will not saveEvery one of these is a field the form needs and does not have. The guest owes more than the desk may waive"The guest owes ₹1,240, which is more than the ₹500 this hotel lets the desk waive at check-out." Collect it, or a manager waives it. Late check-out charge due — post it or waive it, then check out"Late check-out charge due: left at 14:30, 3½ hours after check-out time 11:00 (50 per cent of 4,200). Post the charge to the folio, or have a manager waive it, then check out." A discount of 15 per cent needs a manager"A discount of 15 per cent needs a manager; this hotel lets the desk give 10 per cent without one." Pick a manager under Approved by, or stay within the limit. The person who asked for this cannot sign it"The person who asked for this cannot sign it." · "You have already signed this." · "This needs a manager or higher to sign." An approval needs a different person, once, of the right role.