Setting a hotel up

Rates run out — the check that is not about configuration

A hotel that was ready in August stops being sellable in February. Load rates further ahead.

Every other readiness check asks "was this configured", and configuration does not rot. Rates do.

The rate sheet: fourteen nights across, every type down, and the form that changes a rate.

Do this

The rate sheet — a night per column. A cell with no rate is a night that cannot be sold; the sheet says how many of those are in view.
› moves the window forward. Keep going until the cells go empty: that is where the rates run out.
Room type to price.
From and to — the nights the new rates cover. The days of the week under them narrow it to weekends only, if that is what it is.
A block per plan — room only, with breakfast, and the rest, each laid out the way the Goibibo and MMT extranets lay it out. Fill the plans you are changing and leave the others alone; a plan priced from another one is shown, and not offered.
Base rates — the box marked 2 · Base is the rate, before GST, for two adults. The boxes beside it are the room for one, three and four; below them a child under 12, a child of 12 to 17, and the extra adult. The grey figure in a box is what it is now; leave a box blank and that price stays.
Set the rates. All the plans go together or none do. Bookings already taken keep the price they were made at.

More in Setting a hotel up

Opening a hotel: the whole thing in orderSix phases from the GST certificate to the first night audit, and what each one needs. Getting the hotel group signed upWhat Asar does, what the hotel does, and why nobody here chooses your password. After the wizard: making the hotel actually readyThe wizard makes a hotel that exists. This is what makes it one that can trade. Setting the restaurant up, in the order it has to be doneGST groups and stations before dishes, dishes before tables. Backwards means rebuilding the menu. The first real dayOne booking end to end before you rely on it, then the three daily habits. The month after openingFour things to read on a schedule, and the one that changes on its own. Adding a hotel: the five stepsOne wizard, five steps, and the hotel exists. Everything after it is adjustable. Room types and real room numbersThe type sets the price. The numbers are the rooms a guest is actually given. Room categories and room numbersAdding a category, putting rooms in it, moving a room, and taking one out of the inventory. Rates, plans and the cancellation policyA rate per type and date, and the rules that go with selling it. Adding and changing rate plansCreating a plan, what the meal codes mean, pricing one plan off another, and what stops you retiring one. Closing a date, minimum stay and stop sellThe five rules that decide whether a night may be sold, how to set them, and how to lift one. Changing a room's numberA room keeps its bookings, bills and history when its number changes. A guest in the room does not stop it. Seasons — a date range that prices differentlySetting a peak or a lean period once instead of typing a hundred nights. Moving a room to another category, and what is waiting on youA room can change category even with bookings ahead of it. Each of those bookings waits for a manager: upgrade it free, upgrade and charge, or release the room. Going live: the readiness checksEleven or so checks per hotel, and what each one means it cannot do yet. The rate sheetEvery room type, every plan, every night, with the rooms still free above them. It opens on All plans. Counting a room as another category for a few daysWhen something about a room changes for a while — a balcony shut, a lift out, a view gone — the room can be counted as a different category for stated nights and go back to its own on the night after. The onboarding boardEvery hotel in the group at once, and what each is still missing. One number and the gaps — the derived rate sheetPrice the cheapest room once; every other room type and plan is a gap on top. Type what you want in hand and be shown the rate to push. Invoice numbers: where they start and how they countHotel details has a box for the next invoice number — type it the way your accountant writes it, 27ACP01, and every bill after counts up. The system's own bill number stays beside it as the internal record. Only an administrator; never rewound over a bill already issued. Lists and reasonsEighteen short lists your staff pick from, and why free text was worse. GST registrations — one per state, and every rule with a dateThe registration is the unit of filing: one GSTIN per state per legal entity, its kind, its dates, its e-invoice threshold; which hotel invoices under it; the HSN/SAC master with dated rates and the condition in words.